Amending Apartment Management Rules and Reporting

Procedure

Procedure

1. 01

   1. Identify the reasons for amendment and compare with the standard rules — Compare the current management rules with the latest standard management rules of the metropolitan city or province article by article and list the parts that need to be amended. The standard rules cover items such as the election and dismissal procedures for building representatives, the operation of the election management committee, calculation and collection of management fees, the long-term repair reserve rate, accounting audits, floor noise and secondhand smoke, identity verification for electronic voting, and the prohibition of harassment of security guards and other workers, so first check whether amendments to the standard rules have been reflected in the complex's rules. For any article that will differ from the standard rules, write down the reason separately.

2. 02

   2. Draft and propose the amendment — The draft must state the purpose of the amendment, the changes from the existing rules and the differences from the standard rules. The amendment may be proposed by resolution of the residents' representative council or in writing by at least one tenth of all residents, so for a council proposal the resolution is recorded in the meeting minutes, and for a resident proposal a signed list of proposers is prepared.

3. 03

   3. Public notice, individual notice and voting — Post the draft on the complex website and each building's notice board (including entrance notice boards, if any), and send a summary of the draft to each resident. The amendment is then decided by approval of a majority of all residents, and votes may be collected by electronic voting instead of written consent. When electronic voting is used, identity must be verified through mobile phone authentication, a certificate or a similar method, and residents must be informed in advance of the voting method and period.

4. 04

   4. Report the amendment to the city, county or district — Within 30 days of the amendment, the chair of the residents' representative council submits the report form on the establishment and amendment of management rules to the mayor, county head or district head, together with the amendment proposal and the residents' consent forms. The city, county or district must notify whether the report is accepted within 7 days of receiving it, and if neither acceptance nor an extension of the processing period is notified within that period, the report is deemed accepted on the day after the period ends.

5. 05

   5. Keep the amended rules and respond to inspection requests — Once the report is accepted, the management entity keeps the amended rules and must comply when a resident requests to inspect them or to make copies at their own expense. If amended articles affect how management fees are charged or how elections are run, the management office's charging standards and the election management committee's operating rules are also updated.

Filing route

Filing route

Deadlines & processing notes

Deadlines & processing notes

Fees & official charges

Fees & official charges

Included in the basic fee — Initial document review, required-document guidance, basic form preparation, one filing support and one ordinary supplement.

Conditional success fee — For this service, any conditional success fee may be separately agreed within the lawful service scope and stated in a written engagement agreement. No outcome is guaranteed.

Displayed amounts are starting estimates, not statutory or standard rates. The final fee is confirmed after consultation and document review in the engagement agreement. Government fees and actual expenses may change.

Basic documents

Basic documents

Collecting votes without posting the draft publicly and sending the summary individually may leave a defect in the amendment procedure, so keep records of the postings and notices as part of the report documents. The approval threshold is a majority of all residents, not of those who voted, so the list of all households and residents must be finalized before counting consent forms.