Reporting the Appointment of an Information and Communications Facility Maintenance Manager — Application Dates and Fines for Buildings of 5,000㎡ or More

Procedure

1. 1. Check whether the building is covered and when the rule applies

   The building register is used to check the use and total floor area and whether the building is a use-classified building of 5,000㎡ or more. Multi-unit housing and school facilities subject to the School Facilities Business Promotion Act are excluded, but school facilities designated by public notice of the Minister of Science and ICT are covered. For existing buildings the rule applies from the day after the special-case date for their area; for new construction or extensions the manager must be appointed within 30 days from the completion date such as the use approval date, and for a change of use within 30 days from the date it is entered in the building register.

2. 2. Decide between direct appointment and outsourcing to a construction business operator

   For direct appointment, 1 technical-track information and communications engineer who has completed at least 20 hours of maintenance manager certification training and holds the grade required for the floor area is appointed. The grade is special grade for 60,000㎡ or more, advanced or higher for 30,000㎡ or more but less than 60,000㎡, intermediate or higher for 15,000㎡ or more but less than 30,000㎡, and beginner or higher for 5,000㎡ or more but less than 15,000㎡, and one person may be appointed for up to 5 buildings. If maintenance work is outsourced to an information and communications construction business operator, a manager is deemed appointed, and the contracted operator appoints a maintenance manager meeting the standards.

3. 3. Prepare the appointment or dismissal report and submit it to the city, county or district

   Within 30 days from the appointment or dismissal date, the appointment and dismissal report is filed with the city, county or district together with an employment certificate (a copy of the outsourcing contract if outsourced), a copy of the career record book and the information and communications engineer career confirmation. The certificate of business registration and the building register are checked by the official through administrative information sharing, and the processing period on the form is 3 days. If a certificate is needed, an application for an appointment report certificate is filed at the same time.

4. 4. Establish the maintenance and performance inspection plan

   Before the first inspection, the managing entity establishes a plan containing a status table of facilities subject to inspection, maintenance and performance inspection procedures, industrial accident prevention measures, an emergency manual and response methods when abnormalities occur. The as-built drawings of the information and communications facilities and the installation status table are kept, and the plan is updated when details change due to accidents, repairs or replacements. The maintenance manager inspects the appearance, function and safety of the facilities at least once every half year based on the completion date and records the results in an inspection sheet.

5. 5. Annual performance inspection, record retention and change reports

   A performance inspection is conducted at least once a year based on the completion date, the results are recorded in a performance inspection sheet and kept for 5 years, and they are submitted when the city, county or district requests. Performance inspections may be delegated to a construction business operator or a service provider. If the managing entity's trade name or address, or the maintenance manager's address, grade or career record book number changes, a change report is filed within 30 days.

Required documents

• Information and communications facility maintenance manager appointment and dismissal report (Form No. 10 of the Enforcement Rule of the Information and Communications Construction Business Act)
• Documents confirming employment of the maintenance manager such as an employment certificate (a copy of the maintenance outsourcing contract if outsourced)
• Copy of the information and communications engineer career record book
• Information and communications engineer career confirmation
• Application for issuance of an appointment report certificate (Form No. 12 of the Enforcement Rule of the Information and Communications Construction Business Act, if a certificate is needed)
• Status table of information and communications facilities subject to maintenance and performance inspection (Form No. 1 of the Standards for Maintenance and Management of Information and Communications Facilities, kept on site)
• Letter of authorization (when filed by a representative)

Fees

Industry fees are in the range of several hundred thousand won. We provide a quote after consultation depending on the number of buildings, whether the manager is appointed directly or outsourced, and whether preparation of the management plan documents is included. Government fees and the cost of performance inspection and maintenance outsourcing services are separate.

See fees and official charges for this service →

Legal basis and review date

• Information and Communications Construction Business Act, Article 37-2
• Information and Communications Construction Business Act, Article 37-3
• Information and Communications Construction Business Act, Article 37-4
• Information and Communications Construction Business Act, Article 78
• Enforcement Decree of the Information and Communications Construction Business Act, Article 37-2
• Enforcement Decree of the Information and Communications Construction Business Act, Article 37-3
• Enforcement Decree of the Information and Communications Construction Business Act, Article 58
• Enforcement Decree of the Information and Communications Construction Business Act, Annex 10
• Enforcement Decree of the Information and Communications Construction Business Act, Addenda (Presidential Decree No. 34965), Article 2
• Enforcement Rule of the Information and Communications Construction Business Act, Article 9
• Enforcement Rule of the Information and Communications Construction Business Act, Article 10
• Enforcement Rule of the Information and Communications Construction Business Act, Annex
• Enforcement Rule of the Information and Communications Construction Business Act, Form No. 10
• Standards for Maintenance and Management of Information and Communications Facilities, Article 6
• Standards for Maintenance and Management of Information and Communications Facilities, Article 7
• Standards for Maintenance and Management of Information and Communications Facilities, Article 8
• Standards for Maintenance and Management of Information and Communications Facilities, Article 10
• Standards for Maintenance and Management of Information and Communications Facilities, Article 11

Checked against the statutes on 2026-10-12

Statutes and public notices change, so each case needs to be checked individually. Statute titles are given in English for reference. The Korean statutes are the authoritative text.

Check these first

• Failing to appoint a maintenance manager, or failing to appoint a new one within 30 days after a dismissal, is subject to a fine of up to 3,000,000 won, and failing to file the appointment or dismissal report is subject to a fine of up to 1,000,000 won.
• Performance inspections at least once a year and 5-year retention of inspection records are mandatory, and failing to prepare inspection records or preparing false ones is subject to a fine of up to 3,000,000 won, so inspection sheets should be kept for each building.

Frequently asked questions