Fact finding & certification
How to Prepare a Recording Transcript — Organizing It by Place of Submission and the Basic Format
A recording transcript is a document certifying facts that puts a recorded conversation into writing, and preparing it falls under the work of preparing documents certifying facts under Article 2 of the Licensed Administrative Agent Act. Submitting only the audio file can raise problems of listening burden, differences in interpretation and suspicion of tampering, so it is common to submit a written transcript together with it. A transcript may be submitted in administrative appeals, school violence deliberations, and civil, criminal or family cases.
Procedure
1. Confirm where and why it will be submitted
First decide where you are submitting it, such as an administrative appeal, a school violence deliberation committee or a court, and what you are trying to prove. The passages to emphasize and the way the transcript is organized differ depending on the purpose.
2. Preserve the original file
Keep the original recording file in an unedited state. The file creation date and time and the device information must remain in order to reduce suspicion of tampering.
3. Identify speakers and mark times
Identify who is speaking, and mark each statement with its time in the recording file. Do not fill in hard-to-hear parts arbitrarily; write that they are unclear.
4. Reflect the context and review
Include the range needed to show the flow of the conversation before and after. If you cut out only the passage you want to prove, you may face a claim that the context was distorted.
5. Finalize for submission
State the date and time, place, participants and file name of the recording in the transcript and submit it together with the original file. In a written request for an administrative appeal, quote the relevant passage and attach the transcript as evidence.
Required documents
- No prescribed submission form (a recording transcript has no statutory form, so it is prepared in the format required by the place of submission)
- Original recording file (unedited)
- Notes on the date and time, place and participants of the recording
- Summary of the place of submission and the facts to be proven
- Related case documents (written disposition, notice, etc., where applicable)
Fees
There are no government fees. The office's fee for preparing fact-confirmation documents starts at 100,000 won and varies with the length of the recording, the number of speakers and the way it is organized. We will review the file length and the place of submission and advise you on the fee after a consultation.
Legal basis and review date
- Licensed Administrative Agent Act, Article 2
- Enforcement Decree of the Licensed Administrative Agent Act, Article 2
- Protection of Communications Secrets Act, Article 3
- Protection of Communications Secrets Act, Article 14
Check these first
- Keep the original recording file as it is, without editing.
- Filling in hard-to-hear parts by guesswork lowers credibility.
Frequently asked questions
Can't I just submit the audio file?
Can a call recorded without the other party's consent be used for a transcript?
What must a transcript contain?
Can a transcript be used in a school violence case?
Contact us
Hwang Yunsang Administrative Office in Songdo, Incheon prepares and submits administrative documents and explains the procedure. If your situation is similar, send us a message.
📍 2697, 26F POSCO Tower-Songdo, 165 Convensia-daero, Yeonsu-gu, Incheon, Republic of Korea · 📞 010-3374-2687 · 🌐 hwangadmin.com
This guide is general information based on public sources. Requirements, documents and deadlines differ by case and by the competent agency, so please confirm them before you proceed.